In order to save time and money, many entrepreneurs are turning to virtual assistants to complete their daily and repetitive tasks.
Hiring a virtual assistant isn’t as easy as just selecting the best resume, and you are bound to experience mistakes.
Here is how to avoid some of them.
#1 – Going for the Cheapest Rate
I understand you are trying to cut costs, but the saying “you get what you pay for” has never been truer when hiring virtual assistants.
Choosing the most expensive option doesn’t necessarily guarantee better service. But if an offer is too good to be true, it probably is.
A solution to this is treating the underpriced as an outlier, though you may on occasion find a gem. It is best to thoroughly examine their resume and have good interview questions in place.
A quality resource of questions you should ask your potential virtual assistant can be found on Virtual Miss Begley’s website.
Once you’ve asked these questions, got the responses and checked out any references, you should be in a good place to make a decision.” – Sarah Begley, over 16 years as a virtual assistant.
By doing so, you can save time otherwise lost to rehiring new assistants every few weeks.
#2 – Micromanaging
You hired a virtual assistant to save time, freeing up some of your days to either do work or personal activities.
But a common mistake for many first-time virtual assistant employers is to micromanage them.
This counteracts all the time you’ve saved, and now at an additional price: if you are going to micromanage, you might as well do all the work yourself.
It is daunting to rely on someone else to complete your work, but it’s a fear you have to work around if you want to experience the benefit of a virtual assistant.
The solution to micromanaging is simple: set up objectives to review and ensure you have quality systems and guidelines in place.
This point brings us to our final and most common mistake.
#3 – No systems
The most common mistake witnessed when hiring a virtual assistant is hiring someone and having no systems in place.
This means you expect someone to simply know exactly what they are meant to be doing.
Sure, this may work for extremely simple tasks, but certain tasks you will require to be completed in a specific way.
How is the virtual assistant expected to know this unless you show them?
Bringing us to our solution: create a document with specific and detailed instructions. This is your “Virtual Assistant Manual,” describing how you’d like each task to be completed.
Hand this over to them and save yourself from countless revisions.
Hiring a virtual assistant for the first time can be a scary process, and you are bound to experience speedbumps along the way.
Take the time to select a great candidate, be critical and examine everything they give you during the interview process.
By implementing our solutions, you’ll begin to have much better success.